For several months now I’ve been using the free task manager, Nozbe and I finally decided to switch to it full time. I’m constantly looking for ways to save time and energy, and this tool is helping me with one of my biggest challenges: keeping track of all the things I need to do.
If I don’t have all the things I need to do written down somewhere, I have this constant worry that I’m forgetting something. Before I started writing to-do lists, I often couldn’t fall asleep because my head was spinning through all my projects. Several years ago, I started the practice of writing down everything I need to do at the end of the day so I could sleep without worry. Now, I just add every task to Nozbe as it comes to mind, saving an extra step later.
I’ve spent a lot of time trying different methods. At various times I’ve had lists in notebooks, in a Word document, on spreadsheets, on a bunch of sticky notes… you name it, I’ve tried it.
Here are seven reasons why I’ve switched to using Nozbe for task management:
- Available Anywhere. I need to be able to access my tasks anywhere. Whether I’m at home, work, or out of town, I want to have my tasks readily available. Nozbe keeps tasks online so they can be accessed securely from anywhere.
- Mobile Access. I use my phone more and more for everything I do. Nozbe has a simple, great looking, easy-to-use mobile app and it syncs beautifully to the online account. (Open your account, then download the app and log in to it.)
- Multiple Projects. I love being able to organize my tasks by project. For instance, I have tasks for this blog in a project, and tasks for my day job in another. The free account is limited to five projects, but that’s working for me for now.
- Schedule Tasks. You can add due dates and times to tasks so they aren’t forgotten. You can also schedule reoccurring items if you have regular things you need to do.
- Google Calendar Integration. Along with other integrations (like e-mail and Twitter), Nozbe can sync to your Google Calendar. When you sync, a “Nozbe” calendar is added to your calendar list. Tasks with due dates will appear as events on your calendar.
- Next Actions. The feature that makes Nozbe a must-have for me is the next action feature. You add tasks to your main inbox, or various projects. Each task has a star to the right that let’s you tag it as a next action. These items then populate your “Next actions” list. Every morning I review my project lists and select the things I need to get done today. In addition, items with due dates are automatically added as next actions on the day they are due. And you can de-select the star in the next actions list to remove it (but it stays in the project or inbox list).
- Drag and drop organization. You can drag and drop to re-order tasks. You can even swipe (with your finger on a smart phone, or with your mouse) to check items off the list.
Give it a try and let me know how it works for you: Click here to start a free account.
What’s your biggest challenge in managing tasks?